THURSDAY THOUGHTS! - 7 Habits of Highly Effective People - Part 3

Posted by | October 25, 2012 | Thursday Thoughts | No Comments

How did the visualisation go?  Did you discover you were predominantly left brained and therefore, right brain visualisation took a bit of getting used to?  You wouldn’t be alone so don’t panic, but its a key habit to embed so do practice it as often as you can.

“Habit 3 – Put first things first”

We’ve covered this before, but it’s worth repeating again.  The heart of effective personal time management is to spend the maximum time possible doing important jobs in a non-urgent atmosphere that increases your efficiency (so says Mr Stephen Covey in his book we are reviewing).

Here are the four basis types of activities:

The goal is to maximise your time in Quadrant 2 – the Important and non-urgent activities.  This is the heart of effective personal management.  By increasing the amount of tasks carried out in Quadrant 2, the likelihood of tasks cropping up in Quadrant 1 are minimised.

Effective people are not problem minded – they are opportunity minded.  They think preventatively.  To create the habit of Quadrant 2 working, say no to quadrant 3 and 4 activities.  This will take tact and diplomacy of course, but it will be worth it.

The way you spend your time is a direct result of the way you really see your own personal priorities (Habit 2 – start with the end in sight).

There are 6 criteria for helping you spend more time in Quadrant 2, as follows:

1. Coherence: harmony between your personal mission statement and both short and long-term activities (Habit 2)

2. Balance: identify your various roles and keep them focused so that important areas are not inadvertently ignored

3. Quadrant 2 Focus: deal with prevention and anticipation rather than crisis control.  Don’t prioritise your schedule, instead schedule time to achieve your priorities.

4. People dimension: planning needs to reflect dealing with other people, as they can influence your time schedule.

5. Flexibility: tailor time management  to exactly the way you need it to work for your life

6. Portability: time management is on the go and with you at all times, not just in the office.

Interesting week don’t you think?  I thought it was worth finishing with this quote from Goethe:

” Things which matter the most must never be at the mercy of things which matter the least.”

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Sharon Davidson
Organisational development professional specialising in personal, team and whole organisation improvement. Full range of OD tools and techniques available including: Belbin team role analysis; learning style inventories; 360 degree feedback; cultural assessments; personality psychometrics; strategic planning and workshop facilitation. (This list is not exhaustive!)

Improvement is everyone's concern: +44 1550 720902 will start that process today.

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  • Alison Crawford says:

    I’ve had a recent experience of being quite tough on the whole ‘what don’t we need to do’. I’m doing some technical documentation for a system I’m not familiar with, and in order to get the documentation done to a good standard to deadline, I’ve been strict on only learning and covering the aspects of the system that will effect users. It’s worked really well and has more or less cut the expected time for me to complete this work in half. That’s really quite significant in terms of resourcing saved, and both my manager and the manager I’m doing the work for are happy with this. I’m hoping users like this too, as my version is a lean 13 pages of text, compared to the previous versions which were too big to staple when printed out. Less is more!

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