You would be pretty unusual if you operated on the basis of owning just one e-mail address. Therefore, an element of these lessons must address the real benefits of consolidating multiple addresses into one e-mail in-box. This week we look at:
This week we look at:
Empty your in box – everything should have its own place, and the inbox is not it!
Decreasing your response time – The One Minute Rule
Crafting effective messages
Highlight Messages sent directly to you
Using disposable e-mail addresses
- Consolidating multiple e-mail addresses
- Script and automate repetitive replies
- Filter low priority messages
If you are a Mac user, then this is very simple indeed, in Mail, select the option to “add e-mail account” at bottom left of folder column and insert the relevant passwords and hey presto, you collect more than one set of e-mails conveniently in one place.
The benefit of this is that you can easily see a partition because, by now, you are using different addresses for different purposes aren’t you? Then you don’t have to tell all your contacts of any change of e-mail address if you don’t want to, and you don’t miss a single message. It’s great segmentation! Personally I have this set up for two accounts – my company one and my personal one, which instantly tells me what sort of message I’m dealing with.
Many folk also use G-mail and for this sort of mail client, there are two ways of achieving this:
- either use Gmail’s “fetcher” feature; or
- forward your other addresses’ mail to Gmail automatically.
If you wish to utilise the Gmail fetcher facility (and you can do this for up to 5 accounts in Gmail), here’s how to do it:
- your old e-mail must offer POP (post office protocol) and most nowadays do;
- from the top of the page within Gmail, click settings;
- click accounts and imports;
- in the “check mail using POP3 section, click add POP3 e-mail account;
- enter the full e-mail address of the account you want to access, and click Next Step;
- Gmail fills in the username, POP servier, and port fields when possible, based o the e-mail address, then enter your password.
I hope week 6 is useful to you if you are one of the millions of multiple e-mail users. These latter lessons are fairly pick-and-mix if you have been disciplined enough to make the first 4 routine by now 🙂
Improvement is everyone's concern: +44 1550 720902 will start that process today.
